How To Boost Microsoft Outlook In The Workplace
Microsoft Office 365 comes with Microsoft Outlook as part of its package. Currently used in the workplace to facilitate communication between colleagues, clients, and partners. Email, calendar, and contact management are features that make Outlook a powerful collaboration and productivity tool. However, with the proper setup and proactive best practices, it is possible to optimise the use of Microsoft Outlook in the workplace. This blog post will provide comprehensive insight into how to boost the capabilities of Microsoft Outlook in the workplace and increase efficiency.
Today we can explore Outlook and its features, best practices for using the application for maximum benefit. With these tips, organisations can get the most out of Outlook and ensure that their employees use the application to its fullest potential.
1. Automate Email Responses
One of the best ways to boost Microsoft Outlook in the workplace is to set up automated email responses. An auto Responder allows you to set up a response that automatically sends out when an email is received. Automated email responses let customers know you have received their message and are working on it, or to thank people for their comments and feedback. Automated email responses can save time, increase customer satisfaction, and promote better communication within the workplace.
2. Enable Keyboard Shortcuts
Keyboard shortcuts are one of the most useful features of Microsoft Outlook. Keyboard shortcuts should enable them to increase productivity in the workplace. When enabled, keyboard shortcuts allow users to quickly navigate through Outlook and perform various tasks such as writing and sending emails, setting reminders, and creating tasks. In addition to being faster, using keyboard shortcuts eliminates the need to use a mouse, which can be slower and lead to a decrease in accuracy. keyboard shortcuts can be done by selecting the “Keyboard Shortcuts” option from the “Options” menu.
3. Utilize Calendar Features
Utilize calendar features to make the most of Microsoft Outlook in the workplace. Outlook’s calendar is a powerful tool to help keep track of meetings, appointments, and other important events. Outlook calendar has features like reminders letting the user configure before important events and customizable views, so you can see what’s coming up in the week, month, or year. It also has a sharing feature that allows you to easily share your calendar with others, so they can see what you have coming up. These features can help you stay organized and on top of your work.
4. Use Email Reminders
Microsoft Email reminders, a great way in boosting productivity and ensure that important tasks are never forgotten. This simple feature of Microsoft Outlook can set reminders for yourself or send a message to a colleague or client. To use this feature, go to the “Home” menu and click the “Reminder” button. You can set reminders for work-related tasks, such as upcoming meetings, deadlines, and reports.
5. Implement Task Management System
Task management systems are essential to any successful work environment. Implementing a task management system in Microsoft Outlook will allow you to easily track tasks, assign them to individuals, and monitor progress. For example, using the Task Management System in Microsoft Outlook, you can assign tasks to specific employees, monitor task completion and progress, and even set deadlines for completion.
Conclusion
In conclusion, there are many ways to improve your experience with Microsoft Outlook in the workplace. By setting up automatic rules, managing your inbox, and utilizing external tools, you can create a more efficient and organized system. With these tips, you’ll be able to improve the way you interact with Microsoft Outlook and make the most of your work day.
